Commodore’s Report | New Members | Wurstfest Regatta | Sea Scouts | SEW-MAD | Series and Event Racing | Port Captains’ Report | Docks and Grounds Update | Treasurer’s Report: FAQs about the Club Reserve Accounts | 2023 Annual Lifetime Service Award
by Anu Day, Commodore
Greetings, fellow LCYC members! The hot weather drags on…but surely October will be cooler (and rainier). We eagerly look forward to both milder temperatures and rising lake levels. Meanwhile, let us get out on the water and enjoy it the best we can.
You may have noticed the plaque under the lantern by the clubhouse. It honors LCYC member #1, Leif Zars. Leif passed away earlier this year, and the plaque acknowledges his invaluable contribution toward making the club what it is today. The lantern was a generous donation from Carolyn Cole.
WFR will soon be upon us. Let’s show up in full force at the Fall Work Day to get our facilities ready for this important event. Vice Commodore Glen Graham has been preparing all year for this. We need an army of volunteers to make the regatta a success. Our club is known for its volunteerism; let us live up to our reputation.
As we gear up for our cool weather activities, please take the time to review our club rules. They are divided into distinct categories and are very clearly spelled out. As a largely volunteer club, we rely on all members to familiarize themselves with the rules and to follow them. This ensures the safety and well-being of our members and their accompanied guests.
Our Annual Meeting will be on Saturday, December 2nd, at the Mystic Shores Community Center. This is an important event, and I would highly encourage you to attend. The facilities are very nice, and we should have ample room. The meeting will be followed by a delicious catered meal. We are still finalizing the details, but please mark this major event on your calendar.
On that note, happy October to one and all. Let us continue to be kind to one another and to ourselves.
Welcome New Members
by Carolyn Cole, LCYC Admin
The following new members were approved Sempember 9, 2023:
- Wayne and Pagette Callender, San Antonio, TX
- William and Danielle Ashcraft, Spring, TX
- Bradley Lewis, San Antonio, TX
Wurstfest Regatta 2023
By Glen Graham 2023 Wurstfest Regatta Chair
Registration for WFR 1 and 2 is open. Wurstfest Regatta is a signature LCYC event, and we are ready once again to have a full-fledged regatta with racing, food, entertainment, etc. . . But in order to accomplish this, we need a lot of volunteers. Please think about how and where you can help and contact the appropriate committee chairperson. If you are not completely sure about how you can help, please contact me at firstname.lastname@example.org or contact volunteer chair Joni Fields at email@example.com. There are plenty of opportunities to participate, and we appreciate and welcome all volunteers.
If you have items you would like to contribute to the raffle, please contact firstname.lastname@example.org. Raffle committee chair is Marty Chrisman. You may contact Marty or me directly. Remember the raffle is held on each weekend, so the more items we have, the better. We try to keep the registration fees at a reasonable level so more sailors can participate. Proceeds from the raffle help offset the cost of the event.
This year, we will be selling a limited number of attractive LCYC 2023 Wurstfest regatta baseball caps for $25. They may be purchased when you register or in person during the event.
Last–but not least–if you or someone you know would like to be a sponsor for this event, please contact Pete Prados, our sponsorship committee chairperson, at email@example.com.
SEW-MAD Regatta: So Much Fun
by Travis Grahmann
SEW-MAD this year was a tremendous success. Blessed with relatively cooler weather and a good breeze, the racers were able to get in 3 very competitive races before retiring back at the clubhouse for a dinner of ” Wildcat Chicken ” compliments of Bo Wright and his excellent galley crew. After discussion and consent by the racers, it was decided to have one large fleet so that everyone could race together with the top skippers as follows:
Alamo Area Sea Scouts Compete at Minto Rendezvous
by Eirik Sutton, Boatswain, Ship 26
The Alamo Area Sea Scout Fleet, consisting of all the Ships in the Council, competed together as a single team in the annual Minto Rendezvous held September 8-10 at Bovay Scout Ranch in Navasota, Texas. Ships 26, 74, and 830 trained and competed together to pull off a 3rd place overall win. This is the second year the fleet competed together as a team, and they look forward to continuing this tradition in years to come.
Since 1991, the William M. Minto Rendezvous has been a regional event where Sea Scouts test their knowledge and skills. Sea Scout units participated from Houston, Dallas, San Antonio, Austin, and Beaumont. The competition includes events that test a ship’s teamwork, training, and preparation in a variety of nautical-related events. Some events such as mariner’s quiz, navigation, ring buoy toss, heaving line, first aid, knot-tying relays, nomenclature, radio communications, international code flags, piloting, and marlinspike require study and practice. Other events such as the flotsam flotilla, blind folded sunfish rigging, and campfire song require some luck and laughter to run the course.
The weather was 109 degrees on Friday, which made sleeping on the ground in tents an adventure at night. The summer’s heat wave also affected the competition, as two canoe events were canceled as there was not enough water in the lake at Bovay due to evaporation. The highlight of the weekend, as always, was the Flotsam Flotilla race of homemade vessels made this year of only cardboard, tape, and paint. Then, two riders per boat (each with a paddle) tried to negotiate around the swimming pool at the camp.
The Alamo Area Sea Scout Fleet spent numerous hours planning, building, and decorating their boat in their chosen hot-dog theme which carried into their home-made ketchup and mustard t-shirt “uniforms” and hot dog flag and cheer. Their efforts resulted in the Innovation in Design award. Along with this award and overall 3rd place, the Alamo Area Fleet earned a first place in knot tying; three second places in international code flags, marlinspike, and radio communication; five third places in campfire song, piloting, nomenclature, mariner’s quiz, and flotsam flotilla; and three fourth places in barrel fill, ring buoy toss and rules of the road.
Series and Event Racing
by Rick Mella, Race Director
Attention All LCYC Racers/Members: Fort Worth Boat Club at 10000 Boat Club Road, Fort Worth, TX 76179, is hosting the 2023 Texas Yacht Club Challenge Cup on December 9th and 10th, at the Fort Worth Boat Club (fleet of J22s) on Eagle Mountain Lake.
The Notice of Race with details of the event is available here. Please contact the Race Director if a hard copy is required. Fort Worth Boat Club representatives are Martin Peacey (817) 750-8125 or Conner Fullerton (817) 343-4985.
If you have any questions, please contact Rick Mella (Race Director) at (210) 289-4704).
The 2023 Labor Day Long Distance Race was held Sunday, September 3rd, beginning at 12:00 noon with a target finish time of 4:00 p.m ., where wind conditions stressed out the Race Committee with a start postponement of two hours. The pursuit start got underway at 2:00 p.m. with most boats finishing by 4:00 p.m.
Seventeen boats registered for the Labor Day Long Distance Race. The Race Director announced at the Skippers’ Meeting that this race would be sailed similarly to the August Moonlight Long Distance Race where PHRF Spin would have a longer course from Mark 1 to Mark 5 and back to Mark 1 (5.79 miles), and PHRF Non-Spin course was to be sailed between Mark 1 to Mark 5 and back to Mark 2 (4.98 miles).
The weather forecast was great until the wind died around noon, and all skippers struggled start on their way to Mark 1. After the boats rounded Mark 1, the winds picked up, and most boats finished the course.
Labor Day Long Distance Finish 1st Place Finishes:
Fleet: Boat Name: Skipper
- PHRF Spin: Pavonis Wayne Peacock
- PHRF Non-Spin: Cascabel Bill Clark
- Open: SeaYa Craig Berleme
Thank you to everyone who participated in the 2023 Labor Day Long Distance Race.
Final 2023 Keel Boat 1st Place Standings:
Fleet: Boat Name: Skipper
- J-22: Alyssa Rose Scott Dunn
- PHRF Spinnaker: Chili Pepper Jake Dempsey
- PHRF Non-Spin: U20 Dru Wright
- Big Boats: Hoi Polloi Jack Mogab / Steve Wilson
- Multi-Hull: SOAH Drew Riddle
Final 2023 Board Boat 1st Place Standings:
Fleet: Boat Name: Skipper
- Flying Scot The Full Catastrophe Chris Powers
- Aero Jordan Merson
Summary for Final Summer Race Weekend:
Under clear, hot summer skies, twenty-six Keel and ten Board boats registered for series and single day races. As a side note, single day registration versus series registration makes skippers ineligible for Club Series trophies.
My Special Thanks for the Race Committee Volunteers
Race Committee volunteers worked very hard to set and manage the racecourses for our LCYC Series Regatta for the Summer Series weekend. Volunteers are always welcome–no experience required! Working as a Race Committee volunteer is a great way to view the monthly racing at LCYC. For those LCYC members or non-members who want to help with Race Committee duties, please reach out to me since we have plenty of openings for volunteers throughout the year. Email me at firstname.lastname@example.org or RaceDirector@lcyc.net .
Port Captains’ Report
by Ann Cook and Mindy Rogers, Port Co-Captains
Summer has officially come to an end, except for the temperature. The Labor Day Picnic hosted by Robin Engel & Harry Sutherland, Marylin & Mike Meyers (new members), and Elise & Doug Storey was a great end to our summer activities, serving around 100 members and guests.
The September Commodore’s breakfast hosted by Josué and Rose Martinez did not disappoint with their authentic, Mesoamerican menu. They received rave reviews from the 30+ members served.
The October 15th Commodore’s Breakfast will be hosted by Sea Scouts and two of their leaders, Marvin Arnold, and Bryant Bowington.
There will be no Commodore’s Breakfast in November due to Wurstfest.
The Annual Meeting on December 2nd is booked at Mystic Shores Community Building on the north side of the lake, and preparations are underway for a very tasty catered dinner by “The Sauce y Mama”.
Our December 10th Commodore’s Breakfast will be hosted by the outgoing Board of Governors.
Finally, a friendly reminder that was mentioned last month bears repeating: You should receive an immediate confirmation email after you respond to a club invitation, and it will be sent to the address you indicate on the form. We’ve had a couple of complaints about “missed confirmations” which turned out to be caused by typos in the email addresses entered. The Google Form system is not able to validate emails, so it is important to type carefully. If you didn’t receive a confirmation, then your response likely is not registered, so please contact us. We know that this is an extra step, but it takes only a minute or two, and it really helps us plan properly and avoid waste.
Docks and Grounds Update
by Pete Prados, Docks & Grounds Committee Chair
Due to safety issues with the current water level in the lake, the Board approved a temporary rule stipulating that only member boats can be launched at the LCYC boat ramp. An exception was made for emergency vehicles. (The lake level has dropped over 18′ and continues to drop).
The ladders on the A Dock and the walkway between the bridge at the bottom of the ramp and the Super Dock have been removed due to the low water situation.
Members should exercise caution when walking from the main walkway to and from the A Dock.
Members and guests should avoid feeding animals (especially feral cats) on the property. These animals gravitate to boats in the storage areas and are a danger to other animals on the property.
The Fall Work Day for the membership is scheduled for Saturday, October 28, from 8am – noon. Please plan to participate.
Treasurer’s Report: FAQs about the Club Reserve Accounts
by Vivian Miller, Treasurer and Tom Livengood, Member of the Reserve Account Study
In the September DittyBag, we discussed the rationale for establishing reserves, which are funds set aside to cover anticipated future repairs, replacements, and other large-scale expenditures that arise over time. The article also described the reserves policy that was approved by the Board of Governors in August, which sets out the approved uses of the reserve funds and the maintenance of the funds going forward. If you missed that article, you can read it here.
Questions about the Policy
Why not just keep doing what we’ve been doing?
For the past several years, major expenditures have been funded from current year revenues. For example, the flotation replacement project, which is required by the Corps of Engineers, has required expenditures of over $150,000 for materials and equipment alone. Over a three-year time period, those expenditures averaged $50,000, which had to be funded from current year revenues, the vast majority of which are the dues and fees paid by members.
The allocation to the flotation replacement delayed the funding for other needed projects. The approach of funding major expenditures solely from current year revenues has also contributed to a large degree of variability in our operating budgets.
By proactively setting aside funds as reserves over multiple years, the Club can plan for large maintenance and replacement needs that arise over time. This helps to maintain a more consistent ongoing level of dues and fees for the members and ensures that facilities are funded by the members benefiting from their use.
Why not just borrow funds to finance major repairs and replacements?
Obtaining significant loans would be difficult, if not impossible, without financial guarantees from individual members. Financing costs would be expensive and risk the loss of membership if significant incremental dues are required to repay the loans and interest. Continuing qualification for our tax-exempt status (IRS code 501(c)(7)) could be jeopardized. Making such arrangements could delay the timing of the work to be performed disrupting our ability to support our activities.
From an email message: “Any violation of the 107.5% limitation would require a membership vote. So is the plan to approve a budget, show the members, then have a vote at a later date is [sic] the analysis that will be presented shows the 107.5% limitation is violated?”
For the annual meeting, we plan to present and discuss:
- The 2024 operating budget with expected income and non-reserve expenses,
- The expected 2024 reserve expenditures and
- The extent to which the combined 2024 operating and reserve expenditures are expected to exceed the 107.5% limitation on expenditures.
Under the terms of Article II, Section XI, members will then vote to approve or deny the 2024 expected expenditures that exceed the 107.5% limitation.
2023 Annual Lifetime Service Award
by Sandra Lindsey
Members who have made outstanding contributions to LCYC for 20 or more years are eligible to be nominated for the LCYC Lifetime Service Award. Factors considered by the Board of Governors when selecting honorees from those nominated by Club members include (but are not limited to) the following:
- Long term volunteerism to LCYC
- Consistent support of club activities
- Effective service in elected and/or appointed positions
- Demonstration of leadership, sportsmanship, and cooperation
How do I nominate someone for the Lifetime Service Award? Submit nominations to the LCYC Club Administrator by email (email@example.com) or in writing (Lake Canyon Yacht Club, P.O. Box 18554, San Antonio, Texas 78218-0554) by October 20, 2023. Include the nominee’s name and membership number, reasons the person should receive the award, and your name and membership number. Your name will be removed from the submission before it is forwarded to the nominating committee.
How are LCYC Lifetime Service Awardees selected? A committee appointed by the Board of Governors will review and evaluate nominations, and make recommendations to the Board of Governors, who will make the final selection. The nominator’s identity is not revealed to the committee or the Board.
Who is on the nomination committee? The Board of Governors will appoint at least 5 committee members, only one of whom can be a current board member. A requirement for committee appointment is club membership for at least 10 years.
When will the awards be made? The awards are announced at the annual meeting.
How many awards will be given? The number of awards is not limited and there is no minimum or maximumnumber to be given..
May I nominate myself or someone in my family? Yes, and yes.
May I nominate more than one person? You may nominate as many people as you believe deserve the award. Usually only one person in a married couple is a voting member. May I nominate both? Yes.
Can posthumous awards be made? Yes.
What is the deadline for nominations? Nominations are accepted by the LCYC Administrator through October 20, 2023.